Establishing an electronic document platform on AWS in just four months
Completely eliminate paper forms, which amount to approximately 5 million pages per year

"Electronic document management in retail distribution" use case

overview

Approximately 5 million pages per year! Costs and labor costs related to printing and delivering forms are an issue

Company A, a retail distributor, was facing challenges in terms of the costs and man-hours involved in printing and delivering approximately 5 million pages of forms annually. The company decided to eliminate paper forms due to the approaching end-of-life of its cut-sheet printer and the bottleneck of daily document receipt and storage as it promoted teleworking as a COVID-19 countermeasure. By implementing HULFT Cloud Storage Option and DataSpider International and building an electronic document infrastructure on the cloud (AWS), the company was able to successfully digitize its forms in just four months.

point

Before (Situation and issues before implementation)

The cost of printing and delivering paper forms is enormous
Paper forms are not searchable and are not suitable for utilizing data
Need to deal with equipment and system failures and EOL
Center operations such as sending and receiving documents require employees to come to the office.
Not making concrete efforts to contribute to the SDGs and realizing a decarbonized society
Employees' measures against the new virus are insufficient
Not considering the essence of users when updating the system